Privacy policy

Last updated 9 October 2026

This policy explains how Marine Access Systems Ltd ("we", "us") handles personal data in Boatworks: the Boatworks web application, the Boatworks mobile app, and this website.

Who we are

Marine Access Systems Ltd, Co. Dublin, Ireland. For anything about your data, use the contact form on our home page.

Boatworks is a work tool used by boatyards and marinas. Where a yard uses Boatworks to keep records about its staff and customers, the yard decides what is recorded and is responsible for those records. We run the service and process that data on the yard's behalf.

Who the app is for

The Boatworks app is for staff of businesses that use Boatworks. Accounts are created by the business, not by signing up in the app, and are not intended for children.

What the app collects

• Account and sign-in: your name, email or login name, and your password or PIN. Passwords are stored only in hashed form. If two-step sign-in is turned on, a one-time code is checked at sign-in.
• Device details: an identifier the app creates for your phone, the device name, platform (Android or iOS), app version and a notification token. This lets an administrator approve which devices may sign in, and lets the app receive notifications.
• Work records: the time you clock on and off jobs, tasks and check sheets you complete, comments and messages, stock movements, and requests you raise.
• Photos, voice notes and files: only the ones you choose to take or attach, for example a photo on a task comment.

Phone permissions

• Camera: to scan barcodes and QR labels, and to take photos you choose to attach. The camera is only used while you are scanning or taking a photo.
• Microphone: only while you are recording a voice note.
• Bluetooth and location: to find and connect to a label printer. Android requires the location permission for Bluetooth scanning on some versions. The app does not record, store or send your location.

What we do not do

• No advertising, and no advertising or analytics trackers in the app or on this website.
• We do not sell personal data or share it for marketing.
• This website sets no cookies and loads nothing from other companies. When you send a message through the contact form, it is passed to us by email through Web3Forms, a form-delivery service; we use it only to reply to you.

Why we use it

To provide Boatworks to the business you work for: signing you in securely, recording the work done, and keeping job, boat and stock records accurate. The legal basis is the business's legitimate interest in running its operations and, where applicable, its contract with you as an employee or contractor.

Where it is stored

Data is sent over encrypted connections (HTTPS) and stored on servers in the European Union (Frankfurt, Germany) provided by our hosting company, Render. On your phone, the app keeps your sign-in token in the phone's secure storage and a few display preferences, such as light or dark mode.

How long we keep it

Work records are kept for as long as the business needs them for its operations, accounts and legal obligations. When an account is closed its sign-in and device access is removed straight away.

Deleting your account or data

Ask the administrator at the business you work for, or send us a message through the contact form with the name and email on your account. We will remove your account and device access, and delete or anonymise your personal data except records the business must keep by law (for example time and financial records), within 30 days.

Your rights

Under GDPR you can ask for a copy of your data, have it corrected or deleted, restrict or object to its use, and ask for it in a portable format. Contact us using the details above. You can also complain to the Data Protection Commission (dataprotection.ie).

Changes

We will update this page if the app or this policy changes, and change the date at the top.